Vendor relations

A good rule of thumb is: Never piss off the people who have the power to make or break your wedding. And that rule of thumb should always be paired with this powerful piece of wisdom: Get it in writing. The reason these bromides go hand in hand is that vendors deal with a lot of clients, and it’s easy to confuse smoked turkey with smoked salmon, or daisies with dahlias.
If you’ve covered your butt with a well-drawn vendor contract, you don’t have to risk the ire of caterers, photographers, bakers, or florists who assume you’re just prone to changing your mind when you politely remind them that yours is a 200-person wedding on May 19, not a 60-person wedding on June 19.
Many brides- and grooms-to-be have never seen a contract up close in their lives, however. I remember reading through my first-ever work contract and being stymied by the legalese. Later, I learned that a lot of the jive talk is incidental in contracts. What is more important is that certain elements are mentioned in the contract. These include:
- The company name, address, and phone number of the vendor
- The name of the person (or people) who will actually be performing the service
- The full names of the bride and groom
- The date, time, and location of both the wedding and reception, as well as the set-up time and break-down time
- The price, including taxes and gratuities, with both packages, individual items, and additional fees listed
- The amount of the total price that can be refunded in case of cancellation
- The payment schedule and payment policies
- And the precise services or products being provided should be specified, in as much detail as possible, including those items that are deliverable after the wedding (e.g. photos)
No doubt everyone knows by know that reading the fine print is obligatory. Many brides- and grooms-to-be don’t, however, know to pay all deposits with a credit card in case of a breech of contract. It’s way easier to alert your credit card of a fraudulent claim than to track down a bad vendor that’s gone AWOL. You can see a sample contract here, courtesy of The Dream Maker wedding planners. For more specific information regarding individual contracts, check out WeddingChannel’s comprehensive list of ‘what to include’s.’
And remember, when dealing with wedding vendors, courtesy and respect are always in style.







